Privacy Policy

Effective Date: 1 June 2025

At Fizz Fund, we are committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information in accordance with the UK General Data Protection Regulation (UK GDPR).

1. Who We Are

Fizz Fund is a UK-based funding initiative supporting Junior cycling talent. We operate the website fizzcycling.co.uk (the “Website”).

If you have any questions about this policy or how we use your data, please contact us at:

Email: alex@fizzfund.co.uk

2. What Information We Collect

We may collect and process the following personal data:

For Junior Riders (Applicants):

  • Full name and date of birth

  • Contact information (email address, phone number)

  • Cycling discipline and experience

  • Financial information (to assess eligibility)

  • Travel and competition data

  • Parental/guardian contact information (if under 18)

For Donors, Sponsors, and Partners:

  • Name and business details

  • Contact information

  • Donation/payment details

  • Communication preferences

For Website Users:

  • IP address and browsing data via cookies (see Section 6)

  • Contact form submissions

3. How We Use Your Information

We use your personal data to:

  • Process applications for funding

  • Communicate with riders, parents/guardians, and partners

  • Administer and improve our Website

  • Track engagement with our initiatives

  • Handle donations, purchases, and kit contributions

  • Comply with legal obligations

We will never sell your data to third parties. Your information will only be shared with trusted parties where required (e.g. payment processors or professional advisors) and always under a lawful basis.

4. Legal Bases for Processing

We only process your personal data where we have a lawful basis, including:

  • Consent (e.g. signing up for updates or submitting an application)

  • Contractual necessity (e.g. to process funding or accept donations)

  • Legal obligation (e.g. for accounting or safeguarding purposes)

  • Legitimate interest (e.g. improving the Website or supporting fundraising efforts)

5. How Long We Keep Your Data

We retain personal data only for as long as necessary. This includes:

  • Rider application data: retained for up to 2 years

  • Donor and partner data: retained for up to 6 years (for financial/accounting purposes)

  • Email communications: kept as long as reasonably required for business purposes

You can request deletion of your data at any time (see Section 8).

6. Cookies and Analytics

We use cookies and similar technologies to improve your experience on our site.

Cookies help us:

  • Understand visitor behaviour

  • Monitor site performance

  • Improve content and usability

You can manage cookie preferences through your browser settings. Use of the Website implies consent to our use of cookies unless you opt out.

7. Children’s Data

Fizz Fund is designed to support Junior riders, many of whom may be under 18. We require parental or guardian consent for all applicants under 18. We take extra care to ensure data belonging to minors is handled securely and appropriately.

8. Your Rights

You have the following rights under UK GDPR:

  • Access – request a copy of your personal data

  • Rectification – request correction of incorrect or incomplete data

  • Erasure – request deletion of your data (“right to be forgotten”)

  • Restriction – request limits on how we use your data

  • Objection – object to specific types of processing

  • Portability – request transfer of your data to another service

To exercise your rights, contact us at info@fizzfund.co.uk. We may require proof of identity.

9. Data Security

We implement appropriate technical and organisational measures to protect your data, including secure servers, encryption where appropriate, and limited access controls.

10. Third-Party Links

Our Website may contain links to third-party websites. We are not responsible for their privacy policies. We encourage you to review their policies before providing any personal data.

11. Changes to This Policy

We may update this Privacy Policy from time to time. The most current version will always be posted on our Website with the date of the last update.

12. Contact Us

If you have any concerns or complaints about your data or this policy, please contact us at info@fizzfund.co.uk. If you are not satisfied with our response, you may contact the Information Commissioner’s Office (ICO) at www.ico.org.uk.